Enterprise Solutions Council - Agency Order

Creation of the Enterprise Solutions Advisory Council

WHEREAS, Montana has a broad and far-reaching Strategic Plan for Information Technology; and

WHEREAS, the Montana Information Technology Act of 2001 encourages the use of enterprise-wide solutions; and

WHEREAS, technology solutions implemented enterprise-wide can result in improvements in efficiencies, customer service and cost savings; and

WHEREAS, the state has made substantial investments in enterprise solutions to serve many needs of state agencies, and can leverage those investments further;

WHEREAS, a forum is needed to bring the various state agencies together to discuss common business processes, to explore best practices, to recommend solutions to improve efficiency and effectiveness, and to assist in the marketing of implemented changes in businesses processes; and

WHEREAS, the SABHRS Executive Council, created as an advisory council under the Department of Administration in 1999, is being renamed the Enterprise Solutions Advisory Council with an updated vision, mission and goals to meet the Montana state government needs in human resources, finance, procurement, budget and other common business processes.

NOW, THEREFORE, I, Scott Darkenwald, Director of the Department of Administration, hereby create the Enterprise Solutions Advisory Council (ESC) within the Department of Administration effective September 30, 2003 in accordance with the provisions of section 2-15-122, MCA.

  • I. Mission/Purpose

    1. Mission:

      The mission of the ESC is "To lead the research, development and implementation of effective and efficient enterprise-wide business process solutions."

    2. Purpose:

      The purpose of the Council is to:

      • Review opportunities and provide direction on the reengineering of the state's common business processes to facilitate cost savings and increased statewide governmental efficiency.
      • Work closely with stakeholders to develop and to research ideas for improvements through enterprise solutions and the implementation of best practices.
      • Research and develop funding solutions to be considered by the state.
      • Advise and make recommendations to stakeholders about specific solutions that should be implemented.
      • Assist process owners in educating agency management and personnel regarding the value of enterprise solutions.
      • Advise and make recommendations to the Director of the Department of Administration, including potential discussion with the Cabinet and Governor's Chief of Staff, about enterprise technology solutions that should be considered for statewide use.

  • II. Membership

    The ESC will have 19 formal members representing the Executive, Judicial and Legislative Branches in the four business process areas of human resources, finance, procurement and budget. The membership will be grouped into six tiers and a Chair and Vice Chair shall be elected from these member representatives. Each agency within Tier 1 and 2 shall appoint a representative from its respective agency. The Director of the Department of Administration will appoint a representative from Personnel, Finance, General Services and Information Technology Services. One council representative shall be selected, by the respective agencies, from each of the remaining tiers.

    Although some agency representatives appointed to the council will have responsibility for all four business functions within their agency, each member will designate one primary area of interest and expertise.

    The ESC tier structure for membership is as follows:

    1. Tier 1 - 6 members
      • Dept. of Administration State Personnel Division (1)
      • Dept. of Administration Financial Services Division (1)
      • Dept. of Administration General Services Division (1)
      • Dept. of Administration Information Technology Services Division (1)
      • Governor's Office of Budget and Program Planning (1)
      • Legislative Fiscal Division (1)
    2. Tier 2 - 5 members
      • Dept. of Public Health and Human Services (1)
      • Dept. of Transportation (1)
      • Office of Public Instruction (1)
      • Montana University System (1)
      • Judicial Branch (1)
    3. Tier 3 - 3 members
      • Dept. of Corrections
      • Dept. of Justice
      • Dept. of Revenue
      • Dept. of Labor and Industry
      • Dept. of Fish, Wildlife and Parks
      • State Fund
    4. Tier 4 - 3 members
      • Dept. of Environmental Quality
      • Dept. of Commerce
      • Dept. of Natural Resources and Conservation
      • Dept. of Military Affairs
      • State Auditor
      • Secretary of State
    5. Tier 5 - 2 members
      • Dept. of Agriculture
      • Dept. of Livestock
      • Montana Historical Society
      • Commissioner of Political Practices
      • Public Service Commission
      • Montana State Library
      • Montana Arts Council

      Members are appointed for two year terms by their agency or their respective tier agencies either to represent the agency or to represent their agency and other members of the tier group. Non-members may be asked to serve on specific study or task groups with ESC members and are encouraged to follow Council activities.

    6. The following are members of the Council:
      TITLE AND ADDRESSSTATUS/REPRESENTING
      John McEwen, Personnel
      Department of Administration       		Tier 1/Administration
      Cathy Muri, Finance
      Department of Administration       		Tier 1/Administration
      Tony Herbert, Information Services
      Department of Administration       		Tier 1/Administration
      Jane Hamman
      Governor's Office       		Tier 1/Governor's Office
      Terry Johnson
      Legislative Branch       		Tier 1/Legislative Branch
      Mick Robinson
      Department of Public Health & Human Services       		Tier 2/DPHHS
      Darrell Zook
      Department of Transportation       		Tier 2/MDT
      Gail Kramlick
      Office of Public Instruction       		Tier 2/OPI
      Rod Sundsted
      Commissioner of Higher Education       		Tier 2/CHE
      Lisa Smith
      Judicial Branch       		Tier 2/Judiciary
      Rhonda Schaffer
      Department of Corrections       		Tier 3
      Steve Austin
      Department of Revenue       		Tier 3
      Darrel Beaton
      State Fund       		Tier 3
      Barb Charlton
      Department of Commerce       		Tier 4
      John Huth
      State Auditor       		Tier 4
      Tom Livers
      Department of Environmental Quality       		Tier 4
      Frieda Houser
      Department of Agriculture       		Tier 5
      Carleen Layne
      Montana Arts Council       		Tier 5

  • III. Structure

    1. The ESC will operate in four distinct business process groups that interact as a system, where information flow is continuous and multi-directional. There will be four standing committees reporting to the ESC, with each committee selecting its own chairman:
      • Human Resources
      • Finance
      • Procurement
      • Budget
    2. Committee membership will be comprised of three to five ESC members, several members from agencies without an ESC member and several members from affiliated business process groups.
    3. Administrative support will be provided by the Department of Administration and by any other state agency participating in the ESC as needed.
    4. In May of odd-numbered years, the ESC members will elect a Council Chair and Vice-chair. There will be an ESC Executive Committee comprised of the Council Chair, Vice-chair, State Chief Information Officer and a designee of the Department of Administration.
    5. The ESC shall adopt operating procedures to govern its efforts.

  • IV. Duration

    1. The ESC shall exist until September 30, 2005.

  • V. Approval

    • Submitted to the Governor for approval this _____ day of October, 2003.
    • _____________________________
      Scott Darkenwald,
      Director
      Department of Administration
    • I, Judy Martz, Governor of the State of Montana, pursuant to the authority vested in me by Section 2-15-122(9), MCA, do hereby approve the creation of the Enterprise Solutions Advisory Council within the Department of Administration as requested by Scott Darkenwald, Director of the Department of Administration.
    • GIVEN under my hand the GREATSEAL of the State of Montana this____ day of October A.D., 2003.
    • _____________________________
      Judy Martz, Governor
    • ATTEST:
      ______________________________
      Bob Brown, Secretary of State